Speaker, Authors & Coaches

PRIVADA Virtual Solutions supports nationally known speakers, authors and coaches by virtually assisting them with marketing & public relations, social media optimization, setting up and coordinating telesummits, webinars and teleseminars, managing logistics and scheduling, client management, and full-charge bookkeeping.

PVS is a full service business management solution for speakers, authors and coaches, because we offer various, specialized services to support you throughout your career.

Services Offered:

Administrative, Marketing  & Public Relations

• Personally contact speaker bureaus, colleges, news and radio stations to setup speaking opportunities and/or media appearances
• Regularly send updates and news on behalf of our client to various entities, such as speakers bureaus, to help attain new jobs
• Work closely with our client on their content, branding and custom design new promotional materials (One Sheet, Rate Sheet, Videos, Bio, etc.)
• Distribute marketing materials
• Promote and manage sales and product inventory (distribution of books, videos, DVDs, etc.)
• Custom brand/design websites, Facebook business pages, Twitter and YouTube backgrounds.
• Setup and maintain social media profiles
• Create/Edit Audios and Videos for the web and for distribution, including podcasting.
• Maintain and update speaker’s information and schedule of events on their website(s)
• Send out press releases, setup online event(s) registration(s), and integrate social media for upcoming event announcements.
• Newsletters, Ezines and Blogs: Setup & maintain subscriber database and distribute
• Write and distribute targeted press releases by geographic location (domestic and/or international), industry or specific market reaching print, electronic and social media outlets. We also work closely with a pay-for-performance public relations firm, Drummond Public Relations, who provides excellent service and results.
• Author Services: Provide support for all areas of book publishing: ghost-writing, research, proofreading, securing ISBN numbers, copyrighting, and coordinating promotional activities.

Speaking Engagement Logistics

• Manage scheduling and calendar
• Manage travel arrangements including air, car and hotel
• Coordinate audio/visual requirements, speaker ready room logistics, and any other special needs.
• Send daily/weekly updates on new jobs and holds

Client Relations

• New Business Development
• Database Setup & Management
• Send “Welcome Packets” (Products/Books, Questionnaire, Product Sheet, Bio and Intro Sheet) to new client/cc Speakers Bureaus
• Schedule and Set up phone conference with client and speaker
• Send “Thank You” letters

Reporting, Invoicing, and Full-Charge Bookkeeping

• Reporting:
  • Monthly & Year-To-Date Financials (P&L and Balance Sheet)
  • Quantity and Location of Jobs (Holds and Confirmed)
• Invoicing & Collections:
  • Invoice Clients (Manage Accounts Receivable)
    • Online Payment Processing with confirmation of receipt
  • Invoice Speaker Bureaus
  • Invoice for Products Sold/Reserved
  • Process Batches and Online Deposits
  • Issue Checks or Online Bill Pay (Manage Accounts Payable)
• Accounting System (Quickbooks) and Reporting Setup
• Maintain & Reconcile Accounts
• Setup Chart of Accounts to Match Tax Filing Requirements
• Setup Detailed Expense Tracking
• Payroll Processing – Calculate and process payments for payroll taxes, process quarterly and/or annual payroll tax reports
• Calculate & Process Sales Tax Payments

This list is by no means all inclusive.  For additional information, please feel free to contact us at (888) 515-5454 or send us an email to INFO@PRIVADAVS.COM.

We look forward to assisting you!